{"id":167,"date":"2011-11-07T15:30:03","date_gmt":"2011-11-07T21:30:03","guid":{"rendered":"http:\/\/mitchellhamline.edu\/information-technology\/?page_id=167"},"modified":"2021-07-22T11:00:47","modified_gmt":"2021-07-22T16:00:47","slug":"calendar-power-user-instructions","status":"publish","type":"ht_kb","link":"https:\/\/mitchellhamline.edu\/technology\/knowledge-base\/calendar-power-user-instructions\/","title":{"rendered":"Calendar Power User Instructions"},"content":{"rendered":"
\n

Contact Us<\/h4>\n

Faculty & Staff IT Support<\/strong>:
\nLibrary – 2nd floor
\nMon-Fri,\u00a07 am\u20135 pm
\n651-290-6411<\/strong>
\nithelp@mitchellhamline.edu<\/a><\/p>\n<\/div>\n

Access Active Data<\/a>\u00a0User name\/password: email address and network password.<\/p>\n

To make a room reservation\/add something to the calendar<\/h2>\n

On the \u201cEvents\u201d tab, click \u201cAdd\u201d<\/p>\n

\"\"<\/a><\/h2>\n

<\/h2>\n

Select your department or the department for whom you are reserving space.<\/p>\n

Enter an event name.<\/p>\n

If you would like to add your event to the Master Calendar, select \u201cprivate calendar\u201d\u00a0NOTE<\/strong>: if you elect to add your event to the calendar, you must select a category.<\/p>\n

Enter an event description.<\/p>\n

Click \u201cnext.\u201d<\/p>\n

\"\"<\/a><\/h2>\n

If you would like to include an image or attachment such as a flier or photo, do so on this screen.<\/p>\n

Click \u201cnext.\u201d<\/p>\n

\"\"<\/a><\/h2>\n

Select the manner in which you would like to schedule your event:<\/p>\n

    \n
  1. \u201cSelect event date(s) \u2013 no facility required\u201d: Use if you would like to add an event to the Master Calendar only<\/li>\n
  2. \u201cSelect event date(s) to find available facilities\u201d: Use to search for available rooms on specific dates\/times<\/li>\n
  3. \u201cSelect facility to find available dates\u201d: Use to search for availability of a specific room.<\/li>\n<\/ol>\n

    Set your event date(s) and time(s):<\/p>\n

      \n
    1. If this is a one-time, no recurrence event, set identical start and end dates and then enter your time below.<\/li>\n
    2. If working with a recurrence that is always at the same time, enter your time and then click either Recur Pattern or Custom Schedule (which will allow you to click the dates you need)<\/li>\n
    3. If working with a recurrence that will happen at different times, select only your dates on the Custom Schedule screen and leave the time field blank<\/li>\n<\/ol>\n

      Click \u201cgenerate schedule.\u201d<\/p>\n

      \"\"<\/a><\/h2>\n

      If you had not entered start and end times, do so now.\u00a0NOTE<\/strong>: Be sure that all of the dates you are working with have checks next to them.<\/p>\n

      Under Location\/Building\/Rooms, click the plus signs to expand down the menus. Check the box next to the room you would like.\u00a0NOTE<\/strong>: For a broader view of what is available, check the box next to \u201cMain Campus.\u201d<\/p>\n

      Once you have found an available room, check the box next to it in the \u201cschedule facility booking(s)\u201d box.<\/p>\n

      Click \u201csave.\u201d<\/p>\n

      If you have room setup or Multimedia needs, click the box next to \u201cRequest resources for this Event.\u201d<\/p>\n

      Click \u201cnext.\u201d<\/p>\n

      \"\"<\/a><\/h2>\n

      Enter optional contact\/even information if desired.<\/p>\n

      Click \u201cnext.\u201d<\/p>\n

      \"\"<\/a><\/h2>\n

      Under Resource Category\/Subcategory, select the category of resource that you need.<\/p>\n

      Select the subcategory\/type of resource and click \u201cAdd.\u201d\u00a0NOTE<\/strong>: Some resources have explanations and other information associated with them. To see this, click \u201cView.\u201d<\/p>\n

      Continue in this manner until all needed resources show in the Items Selected Field.<\/p>\n

      \"\"<\/a><\/h2>\n

      Include quantity of items where applicable (400 chairs, 3 handheld mics, etc.) and any notes.<\/p>\n

      Click \u201cnext.\u201d<\/p>\n

      \"\"<\/a><\/h2>\n

      Review your reservation information and click \u201cfinish.\u201d\u00a0NOTE<\/strong>: Be sure that under Event Details, \u201cRelease Event\u201d is selected.<\/p>\n

      If Resources were requested, an email message will be sent to Multimedia, Facilities, or both for approval.<\/p>\n

      The Facility Calendar<\/h2>\n

      \"\"<\/a><\/p>\n

      The Private\/Master Calendar<\/h2>\n

      \"\"<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

      Contact Us Faculty & Staff IT Support: Library – 2nd floor Mon-Fri,\u00a07 am\u20135 pm 651-290-6411 ithelp@mitchellhamline.edu Access Active Data\u00a0User name\/password: email address and network password. To make a room reservation\/add something to the calendar On the \u201cEvents\u201d tab, click \u201cAdd\u201d Select your department or the department for whom you are reserving space. Enter an event … <\/p>\n

      Calendar Power User Instructions<\/a><\/p>\n","protected":false},"author":10002,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"ht-kb-category":[31,26],"ht-kb-tag":[],"class_list":{"0":"post-167","1":"ht_kb","2":"type-ht_kb","3":"status-publish","4":"format-standard","6":"ht_kb_category-tech","7":"ht_kb_category-software","8":"entry"},"acf":[],"_links":{"self":[{"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/ht-kb\/167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/users\/10002"}],"replies":[{"embeddable":true,"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":0,"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/ht-kb\/167\/revisions"}],"wp:attachment":[{"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/media?parent=167"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/ht-kb-category?post=167"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/mitchellhamline.edu\/technology\/wp-json\/wp\/v2\/ht-kb-tag?post=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}