Student reporting process
Mitchell Hamline School of Law (the “School”) is committed to providing a safe and inclusive learning environment that maximizes the potential of each student. As such, the School provides students with channels to submit complaints and grievances that are addressed in a timely manner and by appropriate parties.
- A. Disability discrimination grievance
- B. Bias incident reporting
- C. Non-discrimination and non-harassment policy
- D. Student code of conduct
- E. Sex discrimination and sexual misconduct
- F. Title IX—sexual harassment reporting
- G. Hate crime policy
- H. Other avenues for student complaints
- I. Additional resources
- J. Whistleblower policy
Resolution through direct contact
Whenever possible, students should first seek to resolve the issue in question by directly contacting the other party. Either in writing or verbally, specifically describe the concern or source of conflict as well as the desired resolution.
In cases where direct contact is inappropriate or does not resolve the situation, students should use one of the channels below.
Channels for reporting complaints and grievances
The types of concerns are described below in the relevant sections. Students should select the channel that seems most appropriate to the situation.
Once a concern is addressed, students may not always know the outcome. However, when appropriate, information regarding the resolution of an investigation may be shared.
Some reports may be made anonymously, others may not. In cases where anonymity is permitted, if the person reporting the complaint chooses to remain anonymous, any investigation will be based on the information reported and may limit any action taken.
A. Disability discrimination grievanceDisability Discrimination Grievance Form
Mitchell Hamline School of Law has adopted the Disability Discrimination Grievance Process Policy to provide prompt and equitable resolution of grievances alleging action prohibited by the ADA and/or Section 504. Any student who believes that they have been subjected to discrimination on the basis of disability or have been denied access or accommodations required by law, may submit a Preliminary Disability Grievance Form to email@example.com or to the Director of Disability and Student Services, Mitchell Hamline School of Law, 875 Summit Avenue, St. Paul, Minnesota 55105
If the grievance is against the Director of Disability and Student Services, students should instead submit the form to the Dean of Students.
B. Bias incident reportingBias Incident Reporting Form
Bias Incident refers to unintentional or intentional action taken that one could reasonably conclude is motivated, in whole or in part, by the alleged offender’s bias against an actual or perceived aspect of one’s protected class, including actual or perceived race, color, creed, religion, national origin, sex/gender, gender identity, gender expression, marital status, familial (or parental) status, disability, status with regard to public assistance, sexual orientation, age, family care leave status or veteran status or any other protected class defined by law. Bias incidents include expressions of all kinds, which could include, but are not limited to, words, actions, signs, or symbols.
Students who wish to report a bias incident may do so via the Bias Incident Reporting Form. Students may choose to remain anonymous when submitting a bias incident report.
Definitions, reporting procedures, and more information can be found in the Bias Incident Policy in the Mitchell Hamline Catalog.
C. Non-discrimination and non-harassment policy
Non-Discrimination and Non-Harassment Reporting Process
Mitchell Hamline School of Law is committed to providing a working and learning environment free from discrimination or harassment. Accordingly, discrimination or harassment perpetrated on the basis of actual or perceived race, color, creed, religion, national origin, sex/gender, gender identity, gender expression, marital status, familial (or parental) status, disability, status with regard to public assistance, sexual orientation, age, family care leave status or veteran status or any other protected class defined by law (“discrimination or harassment”) is prohibited and will not be tolerated.
Reports of discrimination or harassment can be made online via the Sexual Misconduct/Sexual Harassment/Discrimination/Harassment Reporting Form. Reports may be made anonymously; however, the reporter is encouraged to provide as much information as possible. Because of the nature of anonymous reports, the School may be limited in its ability to investigate and respond to an anonymous report.
Definitions, reporting procedures, and more information can be found on the Non-Discrimination and Non-Harassment Policy page of the Mitchell Hamline Catalog.
D. Student code of conductStudent Code of Conduct Reporting Process
As responsible members of the community, Mitchell Hamline School of Law students are expected to maintain the highest ideals of academic, professional, and social conduct. Students are expected to respect the views and personal dignity of other members of the law school community. They are responsible for knowing and abiding by the rules and policies published in the Catalog.
Any person may initiate a disciplinary proceeding under the rules outlined in the Student Code of Conduct by sending the Dean, by email, a signed, written complaint. In the complaint, the Complainant shall state the essential facts alleged to constitute a violation of the Code, including (a) the name of the student alleged to have committed the violation (the “Respondent”), (b) the specific allegation(s), and (c) the factual basis for the allegation(s).
E. Sex discrimination and sexual misconductSex Discrimination and Sexual Misconduct Reporting Form
Mitchell Hamline prohibits Sexual Misconduct, i.e., misconduct based on actual or perceived sex, gender, gender identity, sexual orientation, and gender expression. The School prohibits all forms of Sexual Misconduct against Employees, Students, and Third Parties. The Sex Discrimination and Sexual Misconduct Policy (Student Respondent) and the Sex Discrimination and Sexual Misconduct Policy (Employee or Third Part Respondent) are meant to give Mitchell Hamline a means of providing a prompt, fair, and impartial investigation and resolution of complaints of Sexual Misconduct and Sex Discrimination.
Reports of Sexual Misconduct or Sex Discrimination can be made online via the Sexual Misconduct/Sexual Harassment/Discrimination/Harassment Reporting Form. Reports may be made anonymously; however, the reporter is encouraged to provide as much information as possible. Because of the nature of anonymous reports, the School may be limited in its ability to investigate and respond to an anonymous report. All reports will be forwarded to the Title IX Coordinator.
F. Title IX—sexual harassment reportingTitle IX Reporting Form
Mitchell Hamline does not discriminate, and is prohibited by Title IX from discriminating, on the basis of sex in its education programs and activities, including in admission and employment, that it operates. As such, Mitchell Hamline is committed to responding to complaints of Sexual Harassment, including Sexual Assault, Stalking, Dating Violence, Domestic Violence, and related retaliation.
The Title IX Sexual Harassment Policy (Student Respondent) and Title IX Sexual Harassment Policy (Employee or Third Party Respondent) are meant to give Mitchell Hamline a means of providing a prompt, fair, and impartial investigation and resolution of complaints of sexual harassment.
Reports of sexual harassment can be made online via the Sexual Misconduct/Sexual Harassment/Discrimination/Harassment Reporting Form. Reports may be made anonymously; however, the reporter is encouraged to provide as much information as possible. All reports will be forwarded to the Title IX Coordinator.
Because it is required that a Formal Complaint must be signed by the Complainant or otherwise indicate the Complainant’s identity, an anonymous complaint will not trigger Mitchell Hamline’s Formal or Informal Grievance processes. Mitchell Hamline is not obligated to investigate an anonymous report, unless a Formal Complaint is submitted per this Policy.
Anyone who wishes to obtain confidential assistance from outside Mitchell Hamline may also consider contacting SOS Ramsey County at 651-266-1000.
G. Hate crime policyHate Crime Reporting Process
Hate Crimes are criminal acts—or attempted criminal acts—against an individual or group of individuals because of their actual or perceived race, color, creed, religion, national origin, sex/gender, gender identity, gender expression, marital status, age, disability, status with regard to public assistance, sexual orientation, or veteran status or any other protected classes defined by law.
Anyone who believes that they are the victim of a hate crime or have been physically threatened, or if they believe they have witnessed a hate crime or have witnessed someone being physically threatened, whether on or off campus, should call 9-1-1 or Campus Security. Students may make this call anonymously. Campus Security is available by calling 651-290-6330 or 612-224-8763.
Definitions, reporting procedures, and more information can be found in the Hate Crime Policy in the Mitchell Hamline Catalog. More about the Hate Crime investigation process can be found here.
H. Other avenues for student complaints
Students who have complaints may also contact Dean of Students Lynn LeMoine directly at firstname.lastname@example.org.
For more information on student complaints and other avenues, please see the Student Complaints page of the Mitchell Hamline Catalog.
I. Additional resources
Resources and Reporting
This form may be used by any member of the Mitchell Hamline School of Law community to report an incident of sexual misconduct including sexual assault, dating violence, domestic violence, stalking, or sexual harassment. We encourage you to:
- Reach out to people and services listed in Section A. for assistance and support; and
- Complete the Sexual Misconduct Reporting Form in Section B.
Section A: ResourcesMitchell Hamline ResourcesCommunity/External ResourcesSection B: Sexual Misconduct/Sexual Harassment Reporting FormThe questions included in this form are optional and will be used for statistical monitoring in compliance with state and federal reporting requirements. This information will also assist Mitchell Hamline School of Law in addressing and preventing incidents of sexual misconduct in the law school community.All information reported on this form will be forwarded to the Title IX Coordinator, but does not mean that the law school will initiate an investigation into the complaint. In order to investigate a complaint, there must be sufficient information to pursue. If the identity of the person who experienced sexual misconduct is reported, the Title IX Coordinator or the Assistant Title IX Coordinator will contact this individual to offer support services, interim measures, and will discuss the option of initiating a formal complaint under the law school’s policies.Sexual Misconduct Policies for Students (revised August 14, 2020)Mitchell Hamline’s revised sexual misconduct policies for students (generally referred to as the law school’s Title IX policy) may be found in the Law School Catalog (See Title IX Sexual Harassment Policy (Student Respondent) and Sex Discrimination and Sexual Misconduct Policy (Student Respondent).Submit Complaint
Dean of Students and Assistant Title IX Coordinator
|Not confidential; info shared on need-to-know basis|
|Mitchell Hamline Counseling Services||counseling @mitchellhamline.edu
Title IX Coordinator; Vice President, Community Relations
|Christine.Szaj @mitchellhamline.edu||Not confidential; info shared on need-to-know basis|
|SOS Sexual Violence Services
(24-hour crisis service)
555 Cedar Street
St. Paul, MN 55101
|Local Police||Call 911 if an emergency;
Call 651-291-1111 if not emergency
|Minnesota Coalition Against Sexual Assault
|Regions Hospital Emergency Room||651-254-3306
640 Jackson Street
St. Paul, MN
|St. Paul/Ramsey County Domestic Abuse Intervention Project
(Office and 24-hr. crisis line)
(24 hr. anti-violence crisis support line for LGBT victims)
|1-800-800-0350 (Option3)||Confidential resource|
|MH Counseling Services||651-290-8656
|Confidential counseling services for students|
|Lawyers Concerned for Lawyers (LCL)||651-646-5590
or Toll-free: 1-888-243-5744
|Confidential assistance is available 24/7 from Lawyers Mention that you are calling for LCL|
Distance Learning Students
Mitchell Hamline School of Law is an approved institutional participant in the National Council for State Authorization Reciprocity Agreements (NC-SARA).
Mitchell Hamline School of Law is authorized to operate in all SARA member states. As a participant in SARA, Mitchell Hamline School of Law follows the SARA Student Complaint Resolution Process in addressing the complaints of distance education students from SARA member states.
Students with complaints concerning JD programs should contact Lynn LeMoine at email@example.com.
Students with complaints concerning Dispute Resolution Institute programs should contact Kitty Atkins at firstname.lastname@example.org.
Students with complaints concerning Health Law Institute programs should contact Barbara Colombo at email@example.com.
If you believe further action is necessary, you may contact the Minnesota State Agency entity:
Or, you may wish to contact the office of higher education in the state where you live:
California is not a member of SARA. Students who reside in California and wish to file a complaint may contact the agency listed below:
Grades and Student Conduct
Disputes regarding grades and student conduct violations fall outside the SARA complaint process and are governed entirely by the law school’s policy and Minnesota law.
American Bar Association Accreditation
Many of the policies and procedures in the Mitchell Hamline School of Law Catalog are published and crafted in accordance with the American Bar Association’s Standards and Rules of Procedure for Approval of Law Schools (see ABA Standards).
Students who have concerns or complaints regarding a significant problem which directly implicates the law school’s program of legal education and/or its compliance with the Standards are encouraged to write to:
Office of the Dean of Students
Mitchell Hamline School of Law, Suite 119
875 Summit Avenue
Saint Paul, MN 55105
The specific problem(s) and the manner in which compliance with the Standards is questioned should be clearly articulated. The Dean of Students will address the issue by convening a meeting of the administrator(s) and/or faculty members with principal responsibility for maintaining compliance with the standard in question. In the event that the administrator with principal responsibility for the standard is the Dean of Students, the question will be referred to the President and Dean.
Students who issue a complaint will receive a response from the institution within 45 days of receipt of the complaint. In the event it is determined that corrective action is required, all necessary steps will be taken as swiftly as possible and, unless the nature of the issue requires a longer timeline, in all cases the corrective action will be taken within one year. A record of complaints, including the resolution of each, will be maintained in the Office of the Dean of Students.
Minnesota Office of Higher Education
Mitchell Hamline School of Law is registered with the Minnesota Office of Higher Education. Students with a complaint may also wish to contact:
J. Whistleblower policyWhistleblower Reporting Form
In cases of observed or suspected misconduct, students can complete a Whistleblower Report Form, which may be submitted anonymously to Human Resources, Vice President of Finance, or the President and Dean by sending or submitting a sealed envelope addressed to the appropriate person at Mitchell Hamline School of Law, 875 Summit Avenue, St. Paul, MN 55105. However, it should be understood that any investigation may be hampered or be impracticable if the Reporting Person cannot be identified and questioned about the incident and related facts. More information may be found in the Mitchell Hamline Catalog.